Stand-alone product - $995
Optional Investment Analyst add-on $495
What Is Commercial Complete
Commercial
Complete provides complete data management capabilities to keep track of real
property information. The comprehensive
list of items that you can enter (more than 200 fields) includes address,
location, assessed value, sale price, sale date, and photographs, to name just
a few items in the long list. Data
storage and retrieval is easy. You can compare properties, print Property Datasheets, print Comparable
Grids and print lists of similar properties.
Only
the fields that are important to you need be filled in. The fields are self-explanatory. Placing your mouse over a field label will
display more information on the meaning of each field and restrictions, if any,
to entering data in that field. Field names can be easily changed to suit your particular needs.
For example, a Tax Map. No in one local may be called a Parcel No. in another.
A Community field is offerred by default, but you may want to change the
name of this field an use it for another purpose. This is true for all
of the text fields in Commercial Complete.
Data entry is easy and smart. Each text field has a dropdown list that
is automatically populated each time an entry is made. For example, when
a city is entered in the City field, it is added to the list. The next
time that the first few letters of this city is entered in the City field,
it is automatically displayed. This greatly speeds up data entry, standardizes
input, and reduces typing errors.
Powerful Search and Filter options enable the user to easily limit his
view to records that meet certain criteria.
For example, you can display just office buildings in a particular city
that sold in the last three years and range in size from 10,000 square feet to
20,000 square feet.
Commercial
Complete keeps track of data as you enter it.
It is not necessary to "save" files as you go along. Information is automatically saved as you
type. Commercial Complete goes way
beyond just storing information.
Intelligence is built in. Acres
are converted to square feet and vice versa.
Accumulated depreciation is automatically calculated when Effective Age
and Economic Life are entered. Many Key
Indicators are calculated and displayed.
Among these indicators are Price per Square Foot, Price per Rental Unit,
Land Value/Price, Land to Building Ratio, to name just a few.
Commercial Complete will prepare a Sales Comparison Grid, based upon comparable
properties that you assign to a given Subject. It will assist you in developing
a Cost Approach. Powerful Search/Filter Conditions offer the capability
of quickly narrowing a large list of properties down to a subset of records
that meet your criteria.
Commercial Complete is a powerful real estate database that you can add
to Investment Analyst or purchase as a stand-alone product. If you own
Analyst, you already appreciate the benefit of a smart software program
that is designed specifically to perform income analyses. Because "the
Expert is in the Software," you do not have to worry about formulas,
report formatting, or spreadsheet manipulation. Everything is automatic.
Data entry is easy. Reports are clean, comprehensive and automatically
display only the data that is relevant to the particular property.
Old Database Software - How it Used to be Done
Software
designers have always struggled to make their software products easy to use,
yet efficient. Early data management
software was usually completely menu-driven.
If fact, most database software still is.
When you started the software, you were presented with a short list of buttons over a gray background. For
example,
- Press this button for Hotel Sales
- Press that button for Apartments
- Press this button for Commercial Leases
- Press this and that and this and that
Once one button is pressed, the user would be taken to another screen where
more button presses were required.
- Press this button to do a Search
- Press that button to Add a Record
- Press this button to see a Photo
- Press this and that and this and that
This
design was simple and straightforward, but very restrictive and inefficient for
the end-user. Each time that he wanted
to perform a task, the user had to work through a list of menu choices. But this design was the best that software
designers could do 20 years ago.
Computer hardware limitations and early programming techniques had not
reached a point where more could be offered.
Our Approach to Data Entry
Modern user interfaces have changed quite a bit. Today’s best graphical
interfaces allow one to do most of his work on a single screen, navigating
to other "windows" by simply clicking on the appropriate tab.
This design is both easy to use and efficient, meaning that you can get
done what you need to do quickly and easily. The user interface in
Commercial Complete is a modern graphical interface that you will find
very easy to learn and use.
Another View of the Data is that is Instantly Available
|
Why You Should Consider
Commercial Complete
Entering Data into your computer is time-comsuming. Without an incentive,
you probably will not do it. Commercial Complete will give you the incentive.
|
Problem
Any appraiser or broker will tell you: "If I only had the data, my
job would be easy." Finding data and organizing data so that you can
quickly access it later are two of the most difficult problems for a real
estate professional. We cannot help you when it comes to finding the data,
but we can make the organization, later retrieval, and presentation of
the data much, much, much easier.
Entering property data into a computer takes time. If you are an appraiser,
here is the way it usually goes. When you start an assignment, you are
juggling many things at once. You need to gather information on the subject,
find comparable sales, work on the Income Approach, Sales Comparison Approach
and Cost Approach, write the narrative, produce the final report (today,
it is probably at least three copies of the report and a PDF). Most important,
of course, you must determine the value. And there is always a deadline
and it always comes down to the last day. Right? Then comes the next assignment.
So what do you do? You have a large file folder for the assignment where
you stuff all of the data that you have gathered - notes, news clippings,
printouts of web sites, phone numbers, and so on. And you have data that
is stored on your computer in various places; spreadsheets, word files,
photo folders, maybe a custom database that you have created in Excel or
Access. You know that you should take the time to organize all of this
information before you move on, but you probably already are juggling the
next assignment and another deadline is approaching. You do not have the
time to enter more information into the computer for a job that has just
gone out of the door.
Most real estate professionals face similar problems. The result is that
data never gets entered and you start digging through two, or ten, year
old files when you need it again.
Solution
We have given this problem much thought and have concluded that the only
way to solve it is to provide tangible, time-saving incentives during the
entire process.
Investment Analyst takes care of the Income Approach, from storing income
information, to calculating the value, to producing presentation quality
reports that you can insert directly into your narratives. Analyst saves
at least a day of preparation when compared to other methods that you might
use to produce similar calculations and reports. Most important, it enables
you to do a better job of analysing the property's income.
Commercial Complete will achieve similar time savings and will also enable
you to do a better job.
Lets start with the subject of your assignment. Gathering information is only the first step. The information has to be analysed, put into an organized format, and manually entered into your narrative. Your analysis of the subject probably includes calculating basic ratios by entering data into a calculator or a simple spreadsheet program. Then the results are written down on paper and later input again when you are preparing your narrative.
If your data is entered into Commercial Complete, much of the analysis
work is done automatically. The Key Indicators window of Commercial Complete
is displayed in the illustration below. The information is instantly available
as your data is entered. You can view these ratios by Sale Price, Market
Value, Income Value, Comparison Value, or Cost Value, just be clicking
the appropriate button. The result is a better analysis and time saved.
And a presentation quality report is also available instantly. More time
saved.
Sample Property Datasheet
The same analysis benefits and time savings are achieved when you enter
a Sale Comparable, a Rent Comparable, or a Listing.
But what about the other calculations that you perform? Comparison Grids?
Income Multipliers? Direct Caprates? You are probably still struggling
with spreadsheets - more or less automating the process. But not adequately.
Or you are grinding out the calculations on a calculator. Or you are skipping
these calculations because "they do not apply," when what you
may really mean is that it takes too long to calculate, format data, and
insert into your narrative.
Once you have entered the data for comparables in Commercial Complete,
the reports below are instantly available. Up to 6 comparables can be associated
with any "Subject". Click on a report below to see more detail
|
Summary of Comparables
|
 |
The Summary of Comparables Report displays various multipliers for each
comparable
|
| Sample Comparison Grid |
Up to 6 comparables can be associated with a given Subject. Commercial
Complete will automatically suggest adjustments that you can review and
override, if necessary. Then it will create a Sales Comparison Grid. |
BOTTOM LINE - Your data is entered during the process of gathering and analysing the information for the subject and comparable properties. Presentation quality reports are instantly available once the data is entered. When the assignment is done, the data is already stored, organized, and ready for your next assignment.
Commercial Complete offers many benefits that will save you time and improve
your work product. As a big bonus, but not the primary reason for using
Commercial Complete, you will have a comprehensive, organized database
that will only get better every day.
Now you finally have an incentive to organize your data.
Property Data Screen
The Property Data Screen is the heart of the Commercial Complete database.
Several views of this screen are displayed on the left.
All of the information that you need to store for a commercial property
is at your fingertips on a single screen. Extensive search and filter capabilities
are available so that you can search by just about any field and filter
records according to any set of criteria. Display properties of a specific
Property Type, in a specific price range, that sold between specific dates.
Display properties in a given local area. Select, display and compare properties
that have sold to your Subject property. Enormously flexible and powerful,
Commercial Complete gives you control over your data.
|
Considering Other Real Estate Database Software?
If you have used, or are considering, other database programs, then you know how confusing they can be to navigate from screen to screen. There is a reason for this. They are written in a database programming environment and screen design capabilities are extremely limited. So you end up having to input data on 3, 4 or 10 screens. We write our software from scratch - and it shows. You might say that our software is "handmade". It stands alone in a class by itself.
Latest Design Technology
Commercial Complete is a real estate database that is based upon the latest
technology. We have looked at other property databases on the market today
(there are only a few). They cannot compare to Commercial Complete when
it comes to analysis capabilities, ease of use, level of features, or quality
of reports. Most, if not all, are based on older technologies. And
our research suggests that many carry annual fees of $250 or more, just
in maintenance fees. Worse yet, these products have a weak history
of upgrading their products to keep pace with new technologies (MsDos,
then Windows 95, then Windows 98, then ME, then XP, then….). Worst
of all, many of the database products that have been released over the
years are no longer available. Out of business. When that happens,
you are stuck.
If you go down the road of hiring someone to customize a database for you,
watch out for the deep pit. And make sure that whoever does it for
you will be around to modify it or fix it.
Long History
Investment Analyst has a long history. We have made steady improvements
over the years; 15 major upgrades in 20 years. And we do not require
annual maintenance fees. You can upgrade when the time is right for
you. Though just introduced as a stane-alone product in 2008, Commercial
Complete has been an option available in Investment Analyst since 2002.
Comprehensive and Smart
Any commercial property can be stored in Commercial Complete. Improved
sales and land sales. Shopping centers and apartment buildings.
Income and non-income properties. Even single family properties.
Fields for sale price, legal information, dimensions, income/expenses,
location, quality of construction.....many more. It has it all.
You can define the types as you enter new data. Analyst is smart
enough to know the difference. Powerful search capabilities.
Better than anything we have seen.
Sales Comparison Analysis, Cost Analysis, Key Indicators
Commercial Complete will assist in preparing a Sales Comparison Analysis,
based upon non-income adjustments or any of several multipliers (direct
caprates, gross income multiplier, adjusted gross multiplier, or net income
multiplier. It will help you to develop a depreciated cost. And it instantly
calculates Key Indicators for each property.
We Can Assist you in Converting Your data
If you already have a database, there is a good chance that we can move
your data into Commercial Complete. Additional charges may apply,
depending upon what you have.
|
| Call us at 1-800-884-1630 or purchase online now |
